How Maximus saved $70K and reduced manual finance work by 85% with Concourse AI Agents
$70K
saved in Month 1
85%
reduction in manual work
10+ hours
saved each month
Company name
Maximus
Industry
Digital Health
Company size
Series A
Funding
$20M
Integration
Quickbooks
Partnership start date
November 2024
”Concourse was the first real-life AI implementation for FP&A where I saw a meaningful ROI. It was obvious within the first month and has helped us make better decisions.”
Justin Peverini
Head of Finance, Maximus
The Challenge
Scaling faster without scaling headcount
Maximus, a fast-growing digital health and e-commerce company, was facing the classic scaling dilemma: how to grow intelligently without proportionally expanding their back-office teams. As the business expanded rapidly, their lean finance operation was hitting operational limits.
A Finance Function Drowning in Manual Work
When Justin Peverini looked at how his finance team was spending their time, the picture was clear and frustrating. The symptoms were all too familiar for a growth-stage company trying to scale efficiently.
Manual Excel downloads were consuming the team
Core financial reporting meant manually extracting data from QuickBooks Online, building basic reports in Excel, and refreshing everything from scratch each month. Building and refreshing financials for leadership was eating up 15+ hours every month.
Reports lacked analytical depth
The finance team could produce bare-bones reports, but real analysis, the kind that drives strategic decisions, was nearly impossible with their manual workflows. They were producing data, not insights.
Cost optimization opportunities were slipping by
Vendor spend analysis was difficult and time-intensive, meaning potential savings were going unnoticed. In a growth company where every dollar matters, these missed opportunities were adding up.
Leadership was flying blind
Without real-time visibility into financial performance, strategic decision-making was slowing down across the business. The finance team was always playing catch-up instead of providing forward-looking guidance.
“Before Concourse, we spent hours building basic reports. Now we're spending minutes making critical decisions.”
The core issue wasn't just operational efficiency, it was strategic capacity. Maximus needed to spend less time building reports and more time analyzing the business, all while maintaining their commitment to scaling without overgrowing their operations team.
Solution
AI Agents Deployed in Weeks with Immediate ROI
Justin and Maximus were intrigued by AI for finance but skeptical about implementation complexity. Maximus needed a solution compatible with their existing QuickBooks Online (QBO) setup that could deliver value quickly, unlike traditional FP&A software that required months of implementation.
Why Concourse Fit Maximus's Needs
Concourse's native integration with QBO eliminated the need for massive data migration or long implementation times, allowing AI agents to be deployed immediately for insights.
From Setup to Strategic Impact
Weeks 1 and 2 Lightweight Implementation
A 5-minute connection process where Concourse integrated directly with Maximus's QBO environment, pulling in all financial data (GL, accounts, departments, classes, transactions) without requiring engineering or implementation teams.
Week 3 AI Agents Go Live
Justin's team began using Concourse for time-consuming tasks. Budget vs. Actuals reporting shifted from manual Excel work to natural language queries, and flux analysis became prompt-based instead of spreadsheet-intensive.
Month 1 Immediate Value Realization
The first month showed dramatic results, including significant cost savings. Concourse flagged duplicate vendor spend and identified an ongoing advertising campaign that had been cut, resulting in $70k in savings in the first month and immediate suspension of the campaign.
“Concourse gave us the ability to analyze our business the way we always wanted, but never had the time or resources to do manually”
Real Workflows, Real Prompts
Justin's team uses Concourse AI agents collaboratively through prompts instead of building manual reports.
“Show me the top five vendors by spend this month vs last”
“Analyze product performance for the past six months”
“Explain how marketing expenses performed last month compared to my budget”
AI agents became a first pass for surfacing insights, validating hypotheses, and guiding strategic planning, fundamentally changing the finance team's approach to analysis.
Results
$70K saved and over 85% reduction in manual work
The transformation at Maximus delivered both immediate financial impact and long-term operational advantages that changed how they think about scaling their finance function.
Quantified Impact
$70,000
saved in vendor costs
within the first month of using Concourse. Vendor spend analysis identified duplications, renegotiation opportunities, and ongoing campaigns that had been invisible to the team with manual processes.
85%
reduction in manual workflows
across reporting and analysis. Tasks that previously consumed entire days now happen in minutes, freeing the team for strategic work.
10+
hours saved monthly
on financial reporting and analysis. Time immediately redirected to higher-value activities like strategic planning and business partnering.
Hours vs weeks for actionable insights
The first month delivered dramatic results that exceeded expectations. Not just in time savings, but in actual cost savings that hit the bottom line immediately. Concourse was able to flag duplicate vendor spend as well as identify an advertising campaign that was still ongoing that had been cut. This resulted in $70k in savings in Month 1 of Concourse being implemented at Maximus and drove the campaign to be suspended immediately.
Strategic Transformation
Beyond the quantified savings, Concourse fundamentally changed how Maximus approaches finance operations. Instead of immediately jumping to hire for reporting and analysis roles, they restructured workflows to be AI-first, enabling smarter scaling without proportional headcount growth.
” Concourse didn't just save time. It helped me structure my thinking, streamline reporting, and plan smarter for how our finance team will grow. I even thought about Concourse when mapping out our hiring plan. It changes how you think about scaling your finance team. ”
Justin Peverini
Head of Finance, Maximus
Learn how Concourse’s AI agents can help your finance team analyze faster, report earlier, and scale more efficiently.
